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The DA Form 638 is a crucial document used within the military for recommending awards and decorations. However, several misconceptions surround its purpose and usage. Below is a list of common misunderstandings regarding the DA Form 638, along with clarifications for each.

• Misconception 1: The DA Form 638 is only for valor or heroism awards.

This form is used for various awards, not just those related to valor. It encompasses all types of awards, including service-related recognitions.

• Misconception 2: Submitting the form guarantees an award.

While the form initiates the recommendation process, approval is not guaranteed. The award must meet specific criteria and undergo multiple levels of review.

• Misconception 3: The DA Form 638 can be filled out by anyone.

Only authorized personnel, typically those in the chain of command or designated recommenders, should complete the form to ensure proper endorsement.

• Misconception 4: The form is only relevant during wartime.

The DA Form 638 is applicable in both peacetime and wartime situations. It serves to recognize contributions made under various circumstances.

• Misconception 5: Personal information is not important on the form.

Accurate personal information is crucial. Missing or incorrect details can delay processing and may result in the disqualification of the award recommendation.

• Misconception 6: The form does not require detailed justification.

Detailed justification is essential. Specific examples of achievements should be included to support the recommendation effectively.

• Misconception 7: Only one recommendation can be submitted at a time.

Multiple recommendations can be submitted, as long as each is clearly documented and justified. However, each must be processed individually.

• Misconception 8: The DA Form 638 is the final step in the award process.

This form is just one part of a larger process. After submission, it must go through various levels of approval before an award is officially granted.

Filling out the DA Form 638 is an important step in the process of nominating individuals for military awards. Here are some key takeaways to keep in mind:

• Understand the Purpose: The DA Form 638 is used to recommend individuals for military awards and decorations. It captures essential information about the nominee and the achievements that warrant recognition.
• Gather Required Information: Before starting the form, collect all necessary details, including the nominee's name, rank, organization, and social security number. Accurate data is crucial for processing.
• Be Specific in Justification: In the justification section, provide clear and specific examples of the nominee's achievements. Bullet points can help in presenting this information effectively.
• Indicate Award Type: Clearly indicate the type of award being recommended. This includes noting if the award is for valor, heroism, or other specific achievements.
• Privacy Considerations: Be aware that the form includes personally identifiable information. While disclosure is voluntary, omitting details may delay the processing of the award.
• Review for Accuracy: Double-check all entries for accuracy and completeness. Errors can lead to disapproval or delays in the award process.
• Follow Up: After submission, follow up with the appropriate authorities to ensure that the form has been received and is being processed.
• Keep Copies: Retain copies of the completed form and any supporting documents. This can be helpful for future reference or in case of any inquiries.

By following these guidelines, you can help ensure that the nomination process is smooth and that deserving individuals receive the recognition they deserve.

When filling out the DA 638 form, it’s essential to follow specific guidelines to ensure the process runs smoothly. Here’s a list of things you should and shouldn’t do:

• Do provide accurate personal information for the individual being nominated. This includes the name, rank, and social security number.
• Do clearly state the reason for the award in section 12. This helps reviewers understand the merit behind the nomination.
• Do use specific examples of achievements in Part III. Highlighting concrete actions makes a stronger case for the award.
• Do ensure that all required signatures are obtained before submission. Missing signatures can delay processing.
• Don’t leave any sections blank unless instructed otherwise. Incomplete forms can lead to confusion and delays.
• Don’t submit the form without double-checking for errors. Simple mistakes can result in processing setbacks.

1. Incomplete Personal Information: One common mistake is failing to fill out all required personal information, such as the name, rank, and social security number. Each of these fields is crucial for identifying the individual being nominated.

2. Incorrect Dates: Dates often get overlooked. Ensure that the dates provided for the period of the award are accurate and formatted correctly. An incorrect date can lead to delays in processing.

3. Vague Justification: When detailing achievements, some individuals provide vague descriptions. It’s essential to use specific examples of meritorious acts or service to strengthen the nomination.

4. Missing Signatures: A signature is required in multiple sections of the form. Forgetting to sign can halt the entire process, so double-check that all necessary signatures are present.

5. Failure to Indicate Award Type: Not specifying the recommended award can lead to confusion. Clearly indicate the type of award being sought to avoid any misinterpretation.

6. Ignoring Privacy Act Statements: Some individuals neglect to read the privacy act statements. Understanding how personal information is used can help ensure compliance and protect sensitive data.

7. Not Following Submission Guidelines: Lastly, not adhering to submission guidelines can be detrimental. Each organization may have its own rules for submitting the DA 638 form, so it’s vital to follow those closely to avoid delays.

1. What is the purpose of the DA 638 form?

   The DA 638 form is used to recommend individuals for military awards and decorations. It serves to document the nomination process, record final actions, and maintain individual award case files. The form is essential for ensuring that meritorious acts or service are recognized appropriately.

2. Who is eligible to be nominated using the DA 638 form?

   Any member of the U.S. Armed Forces can be nominated for an award using the DA 638 form. This includes active duty, reserve, and National Guard personnel. The nomination must be based on specific achievements or service that warrant recognition.

3. What information is required on the DA 638 form?

   The form requires detailed information about the nominee, including their name, rank, organization, and service branch. Additionally, the recommender must provide a justification for the award, outlining specific achievements and contributions. This information is crucial for the evaluation of the nomination.

4. How is personal information handled on the DA 638 form?

   The DA 638 form includes a Privacy Act Statement, which outlines how personal information is collected, used, and disclosed. While providing personal information is voluntary, failure to do so may delay the processing of the application. The information may be disclosed to public and private organizations that grant or publicize awards.

5. What types of awards can be recommended using the DA 638 form?

   The DA 638 form is used to recommend various military awards, excluding those for valor or heroism, which have specific instructions outlined in Army Regulation 600-8-22. Common awards that can be recommended include commendation medals, achievement medals, and service ribbons.

6. What is the process for submitting the DA 638 form?

   The completed form must be submitted through the appropriate chain of command. Each level of authority will review the nomination, and they may approve, disapprove, or recommend an upgrade or downgrade of the award. This process ensures that all nominations are thoroughly vetted before final approval.

7. Can the DA 638 form be used for posthumous awards?

   Yes, the DA 638 form can be used to recommend posthumous awards. The form includes a specific section to indicate if the award is being recommended posthumously, which is essential for processing such nominations appropriately.

8. What happens after the DA 638 form is approved?

   Once the DA 638 form is approved, the award will be formally documented, and the individual will receive the award. The issuing authority will provide an order that outlines the details of the award, including the date of approval and any pertinent remarks. This documentation is important for the recipient's military record.