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Misconceptions about the DA 2166 9 1 form can lead to confusion among service members and their evaluators. Here are eight common misconceptions, along with clarifications to help understand the purpose and use of this form.

• The form is only for negative evaluations. This form is used to evaluate performance, both positive and negative. It aims to provide a comprehensive overview of an NCO's capabilities and contributions.
• Only the rater fills out the form. While the rater plays a crucial role, the senior rater and the rated NCO also contribute to the evaluation process. Each party has specific responsibilities that enhance the overall assessment.
• Signatures indicate agreement with the evaluation. The rated NCO’s signature does not signify agreement or disagreement with the assessment. It merely confirms that the administrative data is correct and that the NCO has seen the report.
• Performance evaluations are solely based on metrics. While metrics like APFT scores and weight standards are important, qualitative assessments of leadership, character, and professionalism are equally critical in the evaluation process.
• All evaluations must be perfect. Evaluations reflect a snapshot of performance during a specific period. They are meant to highlight strengths and areas for improvement, not to be flawless.
• The DA 2166 9 1 form is the only evaluation tool used. This form is part of a broader evaluation system. Other forms and processes may complement it, providing a more comprehensive view of an NCO's performance.
• Submitting the form is a one-time process. The evaluation process is ongoing. Regular counseling and feedback sessions are essential for development and should occur throughout the rating period.
• Only the rated NCO is affected by the evaluation. Evaluations impact not only the individual but also the unit's overall effectiveness and morale. A fair and thorough evaluation process contributes to a positive organizational culture.

Filling out the DA 2166-9-1 form is crucial for evaluating non-commissioned officers (NCOs). Here are key takeaways to consider:

• Accurate Information: Ensure that all administrative data in Part I is filled out correctly. This includes the NCO's name, SSN, rank, and unit information.
• Rater and Senior Rater Details: Both the rater and senior rater must provide their names, ranks, and signatures in Part II. This authentication is essential for the report's validity.
• Duty Description: In Part III, clearly outline the NCO's principal duty title, daily responsibilities, and any special duties. This section should reflect the NCO's actual performance and scope of work.
• Performance Evaluation: Part IV requires a thorough evaluation of the NCO's character, presence, intellect, leadership, development, and achievements. Use specific comments to support ratings.
• Understanding the Process: The rated NCO should acknowledge their understanding of the report and the appeals process by signing in the designated area. This signature does not imply agreement with the assessment.
• Potential Assessment: In Part V, the senior rater assesses the NCO's overall potential compared to peers. This section should include comments and a list of successive assignments to provide context for the evaluation.

When filling out the DA 2166-9-1 form, it is essential to follow certain guidelines to ensure accuracy and compliance. Below is a list of ten things to do and not do during this process.

• Do verify all personal information, including name, SSN, and rank, before submission.
• Do ensure that the dates are entered in the correct format (YYYYMMDD).
• Do check that the email addresses provided are valid (.gov or .mil).
• Do include all required attachments as indicated on the form.
• Do review the performance evaluation sections carefully for completeness.
• Don't leave any sections blank unless specifically instructed to do so.
• Don't forget to sign the form where required; signatures are crucial for validation.
• Don't use abbreviations or shorthand that could cause confusion.
• Don't submit the form without a thorough review for grammatical or typographical errors.
• Don't ignore the appeals process; be aware of your rights regarding the evaluation.

Following these guidelines will help ensure that the form is completed accurately and efficiently. Proper attention to detail can make a significant difference in the evaluation process.

1. Incomplete Information: One of the most common mistakes is leaving out critical details. Ensure that all fields, especially your name, SSN, and rank, are filled out completely.

2. Incorrect Dates: Double-check the dates you enter, especially the "Date of Rank" and the "Period Covered." Mistakes here can lead to confusion about your service timeline.

3. Improper Email Format: Ensure that the email addresses provided for both the rater and senior rater are in the correct format (.gov or .mil). Incorrect formats can hinder communication.

4. Missing Signatures: Failing to obtain the necessary signatures from the rater, senior rater, or supplementary reviewer can invalidate the form. Always confirm that all required signatures are present.

5. Omitting Counseling Dates: The counseling dates are essential for tracking your performance. Be sure to include both initial and subsequent counseling dates accurately.

6. Inaccurate Duty Descriptions: When filling out the duty description, be specific about your responsibilities. Vague descriptions can lead to misunderstandings about your role.

7. Not Following the Format: Each section has a specific format that must be adhered to. Straying from this format can result in delays or rejection of your form.

8. Ignoring Comments Section: The comments sections are your opportunity to elaborate on performance and potential. Skipping these can leave evaluators without a full picture of your contributions.

1. What is the purpose of the DA 2166 9 1 form?

   The DA 2166 9 1 form, also known as the NCO Evaluation Report for Sergeants, is used to evaluate the performance and potential of Non-Commissioned Officers (NCOs) in the U.S. Army. This report helps to document an NCO’s accomplishments, strengths, and areas for improvement, providing essential feedback for career development.

2. Who is required to complete the DA 2166 9 1 form?

   This form must be completed by the rater, who is typically the NCO's immediate supervisor. The senior rater, who is usually a higher-ranking officer, also plays a crucial role in the evaluation process. Both the rater and senior rater must provide their insights and assessments on the NCO’s performance.

3. What information is included in Part I of the form?

   Part I contains administrative data such as the NCO's name, Social Security Number (or DOD ID), rank, date of rank, unit information, and the period covered by the evaluation. This section ensures that all essential identification details are accurately recorded.

4. What are the key components of the performance evaluation in Part IV?

   Part IV focuses on various aspects of the NCO's performance, including character, presence, intellect, leadership, development, and achievement. Each area is assessed with comments provided by the rater, indicating whether the NCO met or did not meet the standards.

5. How does the appeals process work for the DA 2166 9 1 form?

   The NCO has the right to appeal the evaluation if they believe it is inaccurate or unjust. The appeals process is outlined in AR 623-3, which provides guidance on how to formally challenge the evaluation and seek a review.

6. What is the significance of the counseling dates included in the form?

   Counseling dates indicate when the NCO received feedback regarding their performance. This is crucial as it demonstrates that the NCO has been informed of their strengths and areas for improvement throughout the evaluation period, ensuring transparency in the evaluation process.

7. What should be included in the duty description section?

   The duty description should outline the NCO's principal duty title, daily responsibilities, areas of special emphasis, and any appointed duties. This section provides context for the evaluation, allowing raters to assess performance based on specific duties and expectations.

8. How does the senior rater assess overall potential?

   The senior rater evaluates the NCO’s potential compared to others in the same grade. They select a category ranging from "Most Qualified" to "Not Qualified," which helps inform decisions regarding promotions and future assignments. This assessment is crucial for the NCO's career progression.

9. What is the importance of the NCO's email address on the form?

   Including the NCO's email address ensures that communication regarding the evaluation can be easily facilitated. It allows for follow-up questions or clarifications, enhancing the overall evaluation process and ensuring that all parties remain informed.