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Misconceptions

The AIA A305 form, known as the Contractor's Qualification Statement, serves an essential role in the construction industry. However, several misconceptions surround its purpose and use. Below are six common misunderstandings about the A305 form.

  • The A305 form is only for large contractors. Many believe that only large construction firms need to complete this form. In reality, it is beneficial for contractors of all sizes, as it provides a standardized way to present qualifications to potential clients.
  • The A305 form guarantees contract awards. Some individuals think that submitting the A305 form ensures they will receive a contract. While it helps demonstrate qualifications, the decision ultimately lies with the project owner or general contractor.
  • The A305 form is only necessary for public projects. This misconception leads many to overlook the form for private projects. However, private owners often request the A305 to evaluate a contractor’s capabilities before awarding a contract.
  • The A305 form is a one-time requirement. Many contractors assume that once they complete the A305, they do not need to update it. In truth, it should be revised regularly to reflect current qualifications, experience, and financial standing.
  • The A305 form is too complicated to fill out. While some may find the form daunting, it is designed to be straightforward. With clear sections and guidance, most contractors can complete it with relative ease.
  • The A305 form is only about financial information. Although financial stability is a component, the A305 also emphasizes experience, project history, and references, providing a comprehensive view of a contractor's qualifications.

Understanding these misconceptions can help contractors utilize the AIA A305 form more effectively, enhancing their opportunities in the competitive construction market.

File Details

Fact Name Details
Purpose The AIA A305 form is used for contractor qualification. It helps owners evaluate potential contractors' qualifications.
Standard Use This form is widely recognized in the construction industry and is often requested by project owners.
Content Requirements The form requires information about the contractor’s financial status, experience, and personnel.
Submission Contractors typically submit the A305 form as part of a bid package or prequalification process.
Format The A305 form is a standardized document, ensuring consistency in information provided by contractors.
Legal Status The AIA A305 form is not a legally binding contract but serves as a tool for assessment.
State-Specific Forms Some states may have specific requirements or additional forms, governed by local construction laws.
Confidentiality Information provided in the A305 form is generally considered confidential and should be handled accordingly.
Duration Once completed, the A305 form remains valid for a specified period, often one year, depending on the project.
Updates Contractors should update the form regularly to reflect changes in their qualifications or business status.

Key takeaways

Filling out and using the AIA A305 form is crucial for contractors and subcontractors. Here are four key takeaways to keep in mind:

  • The AIA A305 form is primarily used to provide a contractor's qualifications and experience to potential clients.
  • Accurate and complete information is essential. Incomplete forms can lead to delays in the bidding process.
  • Include references and project examples that showcase relevant experience. This can significantly enhance your chances of winning contracts.
  • Review the form carefully before submission. Errors or omissions can undermine your credibility and affect your chances of success.

Dos and Don'ts

When filling out the AIA A305 form, it is essential to follow certain guidelines to ensure accuracy and completeness. Here are five do's and don'ts to consider:

  • Do provide accurate and up-to-date information about your business.
  • Do include all relevant financial data to support your qualifications.
  • Do review the form for any errors or omissions before submission.
  • Don't leave any sections blank; if a question does not apply, indicate that clearly.
  • Don't rush through the form; take your time to ensure clarity and precision.

Common mistakes

  1. Incomplete Information: Many individuals fail to provide all the required information. This can lead to delays or rejection of the application. Ensure every section is filled out completely.

  2. Inaccurate Financial Data: Providing incorrect financial statements or figures can undermine your credibility. Always double-check your numbers for accuracy.

  3. Neglecting Required Attachments: Some forget to include necessary documents, such as proof of insurance or references. These attachments are crucial for a thorough review.

  4. Ignoring Instructions: The form comes with specific instructions. Skipping these can lead to mistakes. Take the time to read and follow the guidelines carefully.

  5. Submitting Late: Timeliness matters. Late submissions can disqualify you from consideration. Mark your calendar and adhere to deadlines.

  6. Overlooking Signatures: Failing to sign the form can render it invalid. Ensure that all required signatures are present before submission.

What You Should Know About This Form

  1. What is the AIA A305 form?

    The AIA A305 form, officially known as the "Contractor's Qualification Statement," is a document used in the construction industry. It provides essential information about a contractor's qualifications, experience, and financial stability. This form is often required by project owners or general contractors when they are considering bids for construction projects.

  2. Who typically uses the AIA A305 form?

    The AIA A305 form is primarily used by contractors seeking to demonstrate their qualifications to potential clients or general contractors. It is particularly common in competitive bidding situations, where multiple contractors submit proposals for the same project. Project owners and general contractors may also use this form to evaluate and compare different contractors before making a selection.

  3. What information is included in the AIA A305 form?

    The AIA A305 form gathers a wide range of information about the contractor. Key sections include:

    • Company background and ownership details
    • Experience in similar projects
    • Financial statements and bonding capacity
    • References from previous clients
    • Insurance coverage and safety record

    This information helps clients assess the contractor's ability to successfully complete the project.

  4. How does completing the AIA A305 form benefit contractors?

    Completing the AIA A305 form can significantly enhance a contractor's chances of winning bids. By providing a comprehensive overview of their qualifications, contractors can showcase their strengths and relevant experience. This form serves as a marketing tool, allowing contractors to present themselves professionally and transparently to potential clients.

  5. Is the AIA A305 form legally binding?

    No, the AIA A305 form is not a legally binding document. Instead, it is a qualification statement that provides information about a contractor's capabilities. While it is an important part of the bidding process, it does not create any contractual obligations. However, providing false information on the form could have serious consequences, including disqualification from bidding or legal repercussions.

  6. How can contractors ensure accuracy when filling out the AIA A305 form?

    To ensure accuracy, contractors should gather all necessary information before starting to fill out the form. This includes up-to-date financial statements, project references, and details about insurance coverage. It is advisable to review the completed form for clarity and correctness. Additionally, having a trusted colleague or advisor review the form can help catch any errors or omissions.

AIA A305 Example

AlA Document A305" - 1986

Contractor's Qualification Statement

The Undersigned certifies under oath that the information provided herei n is true and sufficiently complete so as not to be misleading.

SUBMITTED TO:

ADDRESS:

SUBMITTED BY:

NAME:

ADDRESS:

PRINCIPAL OFFICE:

ADDITIONS AND DELETIONS:

The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text.

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

Corporation

 

This form is approved and

 

 

Partnership

 

recommended by the American

Individua l

 

Institute of Architects (AlA) and

 

The Associated General

 

 

Joint Venture

 

Contractors of America (AGC) for

 

use in evaluating the

 

 

Other

 

qualifications of contractors . No

 

 

endorsement of the submitting

NAME OF PROJECT

(if applicable):

party or verification of the

information is made by AlA or

 

 

 

 

AGC.

TYPE OF WORK (file separate form for each Classification of Work ):

General Construction

HVAC

Electrical

Plumbing

Other (please specify)

AlA Document A305™ -1 986. Copyright © 1964,1969,1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

1

AfA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1000201877_ 1 which expires on 10/11 /2006 , and is not for resale.

 

User Notes:

(2533789901)

 

§1. ORGANIZATION

§1.1 How many years has your organization been in business as a Contractor?

§1.2 How many years has your organization been in business under its present business name?

§1.2.1 Under what other or former names has your organization operated?

§1.3 If your organization is a corporation, answer the following:

§1.3.1 Date of incorporation:

§1.3.2 State of incorporation:

§1.3.3 President's name:

§1.3.4 Vice-president's name(s)

§1.3.5 Secretary's name:

§1.3.6 Treasurer's name:

§1.4 If your organization is a partnership, answer the following:

§1.4.1 Date of organization:

§1.4.2 Type of partnership (if applicable):

§1.4.3 Name(s) of general pa11ner(s)

§1.5 If your organization is individually owned, answer the following:

§1.5.1 Date of organization:

AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

2

AIA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or

any portion of It, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AIA soltware at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.

 

User Notes:

(2533789901)

 

§1.5.2 Name of owner:

§1.6 If the form of your organization is other than those listed above, describe it and name the principals:

§2. LICENSING

§2.1 List jurisdictions and trade categories in which your organization is legally qualified to do business, and indicate registration or license numbers, if applicable .

§2.2 List jurisdictions in whic h your organization 's partnership or trade name is filed.

§3. EXPERIENCE

§3.1 List the categories of work that your organization normally performs with its own forces.

§3.2 Claims and Suits. (If the answer to any of the questions below is yes, please attach details.)

§3.2.1 Has your organization ever fai led to complete any work awarded to it?

§3.2.2 Are there any judgments, claims, arbitration proceedings or suits pending or outstandi ng agai nst you r organization or its officers?

AlA Document A305™ -1 986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

3

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No.1 000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .

 

User Notes:

(2533789901 )

 

§3.2.3 Has your organization filed any law suits or requested arbitration with regard to construction contracts within the last five years?

§3.3 Within the last five years, has any officer or principal of your organization ever been an officer or principal of another organization when it failed to complete a construction contract? (If the answer is yes, please attach details.)

§3.4 On a separate sheet, list major construction projects your organization has in progress, giving the name of project, owner, architect, contract amount, percent complete and scheduled completion date.

§3.4.1 State total worth of work in progress and under contract:

§3.5 On a separate sheet, list the major projects your organization has completed in the past five years, giving the name of project, owner, architect, contract amount, date of completion and percentage of the cost of the work performed with your own forces.

§3.5.1 State average annual amount of construction work performed during the past five years:

§3.6 On a separate sheet, list the construction experience and present commitments of the key individuals of your organization.

AIA Document A305™ -1986. Copyright© 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING: This

AtA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA

Document, or

4

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

document was produced by AIA software at 13:28:18 on 03/22/2006 under Order No.1000201877_1 which expires on 10/11/2006, and is not for resale.

 

User Notes:

(2533789901)

 

§4. REFERENCES

§4.1 Trade References:

§4.2 Bank References:

§4.3 Surety:

§4.3.1 ame of bonding company:

§4.3.2 Name and address of agent:

§5. FINANCING

§5.1 Financial Statement.

§5.1.1 Attach a financial statement, preferably audited, including your organization's latest balance sheet and income statement showing the following items:

Current Assets (e.g., cash, joint venture accounts, accounts receivable, notes receivable, accrued income, deposits, materia ls inventory and prepaid expenses);

et Fixed Assets;

Other Assets;

Current Liabi li ties (e.g., accounts payable, notes payable, accrued expenses, provision for income taxes, adva nces, accrued salaries and accrued payroll taxes);

Other Liabilities (e.g ., capital , capital stock, authorized and outstandi ng shares par values, earned surplus and retai ned earnings).

§ 5.1.2 Name and add ress of firm preparing attached financial statement, and date thereof:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architects. All rights reserved. WARNING : This

5

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at 13:28:18 on 03/22/2006 under Order NO.1000201877_ 1 which expires on 10/ 11 /2006. and is not for resale.

 

User Notes:

(2533789901 )

 

§5.1.3 Is the attached financial statement for the identical organization named on page one?

§5.1.4 If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g. , parent-subsidiary) .

§5.2 Will the organization whose financial statement is attached act as guarantor of the contract for construction ?

§6. SIGNATURE

§ 6.1 Dated at this

day of

ame of Organization:

By:

Title:

§6.2

being du ly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be mis leading .

Subscribed and sworn before me this

day of

20

Notary Public:

My Commission Expires:

AlA Document A305™ - 1986. Copyright © 1964, 1969, 1979 and 1986 by The American Institute of Architecls. All rights reserved. WARNING: This

6

AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA

Document, or

any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This

 

document was produced by AlA software at t 3:28:18 on 03/22/2006 under Order NO .1000201877_ 1 which expires on 10/ 11 /2006 , and is not for resale .

 

User Notes:

(2533789901 )

 

Additions and Deletions Report for

AlA® Document A305TM - 1986

This Additions and Deletions Report , as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AlA document in order to complete it, as well as any text the author may have added to or deleted from the original AlA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AlA text.

Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AlA document. This Additions and Deletions Report and its associated document were generated simultaneously by AlA software at 13:28:18 on 03/22/2006.

PAGE 6

M-being duly sworn deposes and says that the information provided herein is true and sufficiently complete so as not to be misleading.

Subscribed and sworn before me this

day of

Additions and Deletions Report for AlA Document A305™ -1986. Copyright © 1964, 1969, 1979 and 1986 by The American Instilute of Architects.

All

rights reserved. WARNING: This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or

1

distribution of this AlA ' Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on

10/11 /2006 , and is not for resale .

 

User Notes:

(2533789901)

Certification of Document's Authenticity

AIA® Document D401™ - 2003

I, Charles V. Bucci , hereby certify, to the best of my knowledge, information and belief, that I created the attached final document simultaneously with its associated Additions and Deletions Report and this certification at 13:28: 18 on 03/22/2006 under Order No. 1000201877_1 from AIA Contract Documents software and that in preparing the attached fina l document I made no changes to the original text of AIA® Document A305™ - 1986 - Contractor's Qualification Statement, as published by the AIA in its software, other than those additions and deletions shown in the associated Additions and Deletions Report.

(Signed)

(Title)

(Dated)

AlA Document D40FM - 2003. Copyright © 1992 and 2003 by The American Institute of Architects. All rights reserved.

WARNING: This AlA- Document

1

Is protected by U.S. Copyright Law and International Treaties . Unauthorized reproduction or distribution of this AlA

Document, or any portion of it,

may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced

 

by AlA software at 13:28:18 on 03/22/2006 under Order No .1 000201877_ 1 which expires on 10/11 /2006 , and is not for resale.

 

User Notes:

(2533789901)

 

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